Pros: Can be used for more than forms, metal body, one and half inch storage area
Cons: Heavy, hurts like hell if you drop it on your foot.
Having a busy shop should be something that I am happy about - most of the time I am but when it comes to paper work and keeping track of things that are going on - lets just say the people that work there are less than organized. I have tried almost everything imaginable to set up a system that everyone can work with but it never fails, an invoice slips through the cracks and isnt discovered until its over due or someone calls to ask about it. How hard is it to put the bills in one hanging wall file and the payments in another? Obviously its too hard for some people to do. I decided to go back to the old school method - the big, clunky, oversized metal clipboard. Anything that comes through the door that is purchased or subsequently sold gets or has an invoice and that invoice better be on that clipboard or heads will roll. It might sound like I am complaining about nothing but if you want to have an office that runs smoothly you have to have it organized. It looks like I am going to have to break some people of their bad habits ....
Saunders Redi-Rite Aluminum Clipboard Forms Holder
Even though I threatened to purchase one of these, no one took notice of my rant. Short of being there every single minute of the day, this was the only thing I could think of to get all the slips in one place. When I did see a slip laying around I would ask why it wasnt in one of the hanging wall files and I would get answers like, I didnt know which one it went in or I just got here. The final straw came when someone was having lunch [a no-no in itself, no food in the shop] and I saw an invoice stuck to the bottle of their drink. I grabbed my backpack and walked out the door without saying anything and headed to Office Depot. In the old shop we had one of these clipboards and it served its purpose - to keep things clipped to it and in one spot until the drawer was tallied up at the end of the day. They were less than thrilled when I called yet another shop meeting and explained, in blistering detail, exactly what this was to be used for. It wasnt to prop the door open or swat flies, it wasnt to put your soda on or use as a makeshift desk.
The one thing that I love about this is that its metal. You will have a hard time trying to destroy this even if you try to. It will hold forms up to 8 1/5 x 12 so it is large enough to handle most jobs and to make things even better, when you flip up the lid there is an inch and a half recessed area where you can store papers, pencils and other odd items. This makes it the perfect thing to have if you are out and about but need to have a small mobile office with you. Consider this a must have if you do any type of quoting, on site billing or need to write up an invoice on the fly. Because it is metal theres no need to look for a surface to write on and the face of it is completely flat so you never have to worry about hitting a logo or seam. Above and beyond all that, it is a nice weapon to have if you find yourself out a little too late and man, this would be a nice thing to toss at someone if they are working your last nerve [that was a joke ... or was it?]
Saunders says that this is waterproof but I have to argue with that; it will protect papers and things inside it from a little bit of rain but it isnt waterproof. The six inch clip that runs across the top of it will hold small or large papers without leaving crimps or marks in them but it has enough pressure to keep small or large stacks in place without them slipping around. This version does not have the calculator attached to it however if this is something that you are looking for from a metal clipboard / holder Saunders does make one [read more about that later]. This weighs about a pound without anything in or on it and it can get heavy if you load it up with forms. There isnt a cut out along the bottom so if you use continuous feed forms for something, you will have to rip them or store the attached forms inside the box until they are needed.
These can run anywhere from $20.00 to $40.00 depending on where you are shopping; most people are a little shocked when they hear how much I paid for this. Most of the time people use the 5 x 7 version of these metal form holders instead of the 8 1/2 x 12; thats why it costs more - its bigger, heavier and holds a larger form. I got this for $26.99 at Office Depot and dont regret it in the least. It keeps all the forms for the day in one place and eliminates having to go through stacks of papers for invoices, charges and other paper work. The thick clip on the top of it will accommodate a lot of paper so you can use this for a daily or weekly tally of accounts payable or receivable without having to worry about them getting lost of coming loose from the stack.
Things To Know
If you are going to order this online make sure you read the description of it; some of these are sold with a calculator and some without. The one with the calculator is pretty useless because the keys on it are so small that you need a pen or pencil to hit the numbers and you make a lot of mistakes when entering larger numbers. The version with the calculator runs about four or five dollars more than the plain one, take those extra couple of dollars and buy a large calculator that you can tuck inside the case.
The Bottom Line
I am giving everyone one week to get their act in order and use this for invoices, sales slips, order forms and purchase orders. After that I am going to have to get tough and start giving out verbal warnings. I shouldnt have to chase things around or beg people to do things the way that I want them done. They have no excuse to not use this and if someone even says, I couldnt find it or I didnt see it - I swear on all that is holy I will smack them. There is no way you could miss thing this - its big, its metal and it doesnt get misplaced easily. I consider this a great investment and I am hoping that it will help to keep everything in one central spot; I tried the hanging will folders, manila folders and even in [for accounts payable] and out [sales, shipments etc] boxes and nothing worked. Short of being there every minute of the day, this is the only thing that I can think of to get the paperwork sorted out correctly. I have no doubt that this thing will hold up to a lot of use; the last one I had was going on its fourth year and it was still working like a champ. If you need a metal clipboard with storage - this is the one to get!
As always, thanks for the read!
~^V^~ Freak ~^V^~
© 2005 Freak369
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